Sponsored Programs and Procurement Department: Who Does What?
 Purchasing Section

The Purchasing Section: in general, is responsible for procurements that are at or below the Simplified Acquisition Threshold (currently $150,000), have a period-of-performance less than one year in length, and use the Terms and Conditions of a Fixed-Price Supply or Service type contract.

  • Joseph F. Lendall, Section Manager; In addition to the overall management of the Purchasing Section, handles:
    • large and complex machining and fabrications,
    • construction ($100K and under),
    • large events and conferences,
    • independent contractors,
    • new vendor enrollment reviews,
    • Small Business (Supplier Diversity) Liaison Officer; small business subcontracting plans and small business reporting, and
    • Purchasing Policies & Procedures, including liaison to SI on regulatory matters.

  • Ethel P. (E.J.) Dotts, Sr. Procurement Analyst; Responsibilities include, but are not limited to:
    • large and complex IT procurements,
    • desktop and laptop computers (Dell, Apple),
    • outsourced printing and repair services,
    • Purchasing-related ERP (PeopleSoft) issues,
    • Purchasing Policies & Procedures and regulatory matters,
    • SAO Purchase Card Administrator, and
    • requisition assignments.

  • Rena M. Cerbone, Procurement Analyst; Responsibilities include, but are not limited to:
    • large and complex procurements,
    • scientific and test equipment,
    • catering, and
    • IT (hardware and software), electrical/mechanical and optical commodities.

  • VACANT, Procurement Analyst; Responsibilities include, but are not limited to:
    • blanket orders,
    • books and subscriptions,
    • standard software licenses and upgrades,
    • other IT and electrical/mechanical commodities,
    • speaker fees/honoraria, and
    • graduate student and research assistant services (non-SAO).

  • Justin A. Cronin, Purchasing Agent; Responsibilities include, but are not limited to:
    • office and IT supplies,
    • training and tuition reimbursement,
    • laboratory gases and chemicals, and
    • other IT and electrical and mechanical commodities.
Subawards Section

Subcontracts: In general, Subcontracts procures services, supplies, and equipment that (a) have a value greater than $150,000, (b) have a period-of-performance greater than one-year in duration, and/or (c) require special Terms and Conditions such as those required for Cost Reimbursement, Research & Development, Time & Materials, or Labor-Hour type contracts.

  • Elizabeth M. Kraft, Contract Specialist
  • Ethel P. (E.J.) Dotts, Sr. Procurement Analyst

Subgrants: Subgrants is responsible for issuing and administering through close-out all Chandra X-ray Observatory Center (CXC) subawards including General Observing subawards, Archival Research subawards, Postdoctoral Fellowship subawards, and other special subawards such as those for the Chandra Deepest Fields.

  • Carol Dzengelewski, Sr. Grant Specialist
  • Dawn Marie Hefron, Grant Specialist
  • John Sloan, Grant Specialist

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