The Cost Proposal Cover Page contains all the necessary information on the Cost Proposal Principal Investigator, the proposing institution, and the administrative contact. In addition, the Institution's Authorized Signatory signs and certifies that the proposing institution endorses the proposal submission, and has read and is in compliance with the required certifications. All information is required for PIs as well as Co-Is requesting funding.

1. The first section of the form provides us with information on the Cost Proposal Principal Investigator and some basic information regarding the cost proposal.
   • Cost Proposal Principal Investigator (PI)

     Provide the name of the Cost Proposal PI as it should appear on the award documents.

   • Department

     The Department to which the PI is assigned at the institution.

   • Institution

     The name of the proposing institution.

   • Address/Street

     Provide the PI's address at the institution.

   • Mail Stop

     PI's mail stop at the institution, if any.

   • City/Town

     The city or town associated with the PI's address at the institution.

   • State/Province

     Use the "drop down" box to select the name of the state or province associated with the PI's address at the institution.

   • Zip/Postal Code

     Zip code, postal code or equivalent associated with the PI's address at the institution.

   • Country

     Select using the "drop down" box. The default is USA.

     The accepted country designations are:

     Argentina	Australia	Austria	Belgium
     Brazil	Bulgaria	Canada	Chile
     China	Czech	Denmark	Estonia
     Finland	France	Germany	Greece
     Hongkong	Hungary	India	Indonesia
     Iran	Ireland	Israel	Italy
     Japan	Korea	Latvia	Lithuania
     Mexico	Neth	Norway	NZ
     Peru	Poland	Portugal	Romania
     Russia	Scotland	S Africa	Spain
     Sweden	Switz	Taiwan	Turkey
     UK	Ukraine	USA	Venezuela

   • Telephone

     Provide the complete telephone number for the PI including area code and any extension.

   • Fax

     Provide the complete fax number for the PI including area code. If the PI does not have access to a fax machine, enter N/A.

   • E-mail Address

     PI e-mail address. General or group e-mail addresses are not acceptable. E-mail addresses of administrative personnel may not be substituted for the PI e-mail address.

   • Science PI and Science PI Institution

     If the Principal Investigator of the science proposal is different from the Principal Investigator for the cost proposal, enter the complete name of the Science PI and the Science PI's institution.

2. The second section of the form relates to administrative issues and the Administrative Contact.
   • Proposal Title

     Enter the title of the science proposal.

   • CXC Science Proposal Number

     Enter the CXC science proposal number. Use the full 8 digits.

   • Applicant Tracking Number

     If your institution assigns an internal tracking number to their cost proposals, insert that number here. If the proposing institution does not assign internal tracking numbers, enter N/A.

   • Applicant Type

     Select applicant type using the "drop down" box.

     • Educational - A university, two or four-year college (including US community colleges) accredited to confer degrees beyond that of the K-12 grade levels.
     • HBCO - Historically Black Colleges and Universities.
     • MI - Accredited Postsecondary Minority Institution.
     • Non-Profit - A private or Government supported research laboratory, university consortium, museum, observatory, professional society, or similar organization that directly supports advanced research activities but whose principal charter is not for the training of students for academic degrees.
     • FFRDC - Federally Funded Research and Development Center sponsored by a Federal Agency.
     • NASA Center - NASA Field Center and the Jet Propulsion Laboratory.
     • LB - Large Business.
     • SB - Small Business.
     • SDB - Small Disadvantaged Business.
     • WOSB - Woman-Owned Small Business.
     • Federal Agency.

   • Proprietary Content

     The default is "No". If there is proprietary information contained in the budget, use the "drop down" box to change to "Yes".

   • Multi-Year Award

     The default is "Yes". The award will be issued with an initial 2-year period-of-performance. If you prefer a 1-year period-of-performance, use the "drop down" box to change to "No".

   • EIN/TIN

     Employer Identification Number or Tax Identification Number of the proposing institution. Do not use the PI's TIN.

   • CAGE Code

     Commericial and Government Entity (CAGE) Code of the Institute. A CAGE Code is a five (5) position code that identifies companies doing or wishing to do business with the Federal Government. The code is used to support a variety of automated systems throughout the goverment and provides for a standardized method of identifying a given facility at a specific location. The Defense Logistics Information Service (DLIS), assigns and maintains CAGE codes. If the institution does not have a CAGE Code, enter N/A.

   • DUNS Number

     The Dun and Bradstreet Data Universal Numbering System, the DUNS Number, is a unique nine-digit code that is the standard for identifying businesses world wide. If the Proposing Institution does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. If the institution does not have a DUNS Number, enter N/A.

   • Legal Name of Institution

     Awards are issued to the Proposing Institution, not to the PI. Provide the name of the institution as it must appear on the award documents, i.e. The Regents of....., etc.

   • Institution Administrative Contact Name

     Provide the name and title of the administrator at your institution who is the contact for the proposal. This person will be contacted regarding any questions regarding the cost proposal.

   • Administrative Contact Position Title

     Provide the position title, i.e., Contracting Officer, Grants Administrator, Director, etc.

   • Administrative Mailing Address

     Provide the complete mailing address, including department, street address, P.O. Box, building name/number, city, state, and zip code.

   • Administrative Telephone Number

     Provide the complete telephone number including area code and extension, if any, for the administrative contact above.

   • Administrative Fax Number

     Provide the complete fax number for the administrative contact above. If the administrative contact does not have access to a fax machine, insert N/A.

   • Administrative E-mail Address

     Provide the e-mail address for the administrative contact above. Group e-mail addresses, i.e. sponsoredprojects@institution.edu, are not acceptable.

3. The last section of the form is the Institutional Endorsement. The authorizing institutional signature on the form certifies that the proposing institution endorses the proposal submission, and has read and is in compliance with the required certifications.
   • Name/Title, Authorized Signatory

     Print/type the name and title of the person that is signing the cost proposal cover page. This information must be legible.

   • Date

     Insert the date the document is signed.

   • Signature

     Signature of the authorized signatory.

Assistance with the RPS System is available by contacting the CXC Help Desk.

Questions regarding the hardcopy forms and the cost proposals should be directed to the Subawards Section, Carol Dzengelewski.